The hosted Exchange part of Office 365 has been performing pretty well once I got it configured. However, I continue to have issues with Forefront, a separate-but-integrated piece that sits in front of hosted Exchange. Compared to the Google Postini service I used previously, Forefront has given me more spam, false positives, a 3-day wait to see quarantine notices, and a separate quarantine email for each email alias. Since I still have my Postini account, I’ve decided to go back to Postini for spam and virus filtering. Here’s how I set that up.
Step 1: Tell Forefront to Allow Postini IPs
- Go to https://admin.messaging.microsoft.com and log in to your Forefront configuration. (If you’re using Firefox and get “Server Error in ‘/’ Application”, try Internet Explorer instead.)
- Click on the Administration tab. You should land on the Company sub-tab.
- Set up an Inbound Connector that tells Forefront to not do any filtering on mail coming from Postini. The Help calls this an Inbound Safe Listing Scenario. See the detailed example below.
- Click on the Domains sub-tab. Under Enabled Domains, click on your primary domain (not the yourdomain.onmicrosoft.com subdomain).
- Next to Inbound Connectors, click on Select, choose the connector you just defined, then click on OK. This applies that connector to your domain.
In order for the Inbound Connector to handle the mail, both the Sender Domains and the Sender IP Addresses must match.
Since we want mail from any domain to be handled by the connector, set Sender Domains to *.*.
We want to only accept mail from Postini’s servers. My Postini account is on Postini’s System 7 server, so the range of IP addresses that Postini may send from is 18.104.22.168 – 22.214.171.124. That translates to CIDR 126.96.36.199/20. Unfortunately, Forefront only allows CIDRs starting from /24, so you have to specify 16 CIDRs:
188.8.131.52/24, 184.108.40.206/24, 220.127.116.11/24, 18.104.22.168/24, 22.214.171.124/24, 126.96.36.199/24, 188.8.131.52/24, 184.108.40.206/24, 220.127.116.11/24, 18.104.22.168/24, 22.214.171.124/24, 126.96.36.199/24, 188.8.131.52/24, 184.108.40.206/24, 220.127.116.11/24, 18.104.22.168/24
The other trick is to uncheck the three Filtering boxes at the bottom of the dialog. Here’s an example of the complete Inbound Filter:
Note Be sure to find out what Postini system you are on. The example above only applies to System 7.
Step 2: Set Postini to Deliver Email to Office 365
- If you don’t remember your Office 365 “virtual server,” use nslookup or log in to your DNS provider to get the current MX record. It should be something like “mydomain-com.mail.eo.outlook.com”. Copy that destination server to the clipboard.
- Log in to your Postini admin page.
- Under Orgs and Users, Choose Org “[mydomain.com] Email Config 1”.
- Click on Inbound Servers > Delivery Manager > Edit.
- Change the Email Servers to point to your outlook.com virtual server.
Step 3: Update Your DNS to Point the MX to Postini
- Log in to your public DNS provider.
- Set the priority of the existing Office 365 MX record to 9. We’ll leave this in there for now in case the Postini routing doesn’t work.
- Add your four Postini MX records at priorities 0 through 3.
If you still have your original signup email from Postini, your MX records are listed there. If not, you’ll need to refer to this article to figure them out. Mine look like this:
1st priority record: mcbsys.com.s7a1.psmtp.com.
2nd priority record: mcbsys.com.s7a2.psmtp.com.
3rd priority record: mcbsys.com.s7b1.psmtp.com.
4th priority record: mcbsys.com.s7b2.psmtp.com.
Step 4: Test
Give the Forefront connector 45 minutes to propagate, and the DNS at least an hour. Send yourself some emails from an outside account (Yahoo, Gmail, whatever). Assuming that they get through, check the headers to see if they went through Postini. In the chain of “Received” servers, you should see that mail was received from something like “exprod7mx181.postini.com”. You should also see Postini’s spam measurements with headers like “x-pstn-neptune” and “xpstn-levels”.
The first stop in the chain after entering the Microsoft network should show that your Inbound Connector (“X-FOPE-CONNECTOR”) was applied, and should identify the sending Postini IP address in an “X-Safelisted-IP” header. The “X-Forefront-Antispam-Report” header is still there but apparently has no effect.
Step 5: Remove Office 365 from DNS
Once you are sure that all your mail is flowing through Postini to Office 365, you can update your public DNS to remove the priority 9 MX record left from Step 3. This will prevent spammers from directly targeting Office 365 by using out-of-sequence MX records.
Note The new Inbound Connector only handles mail that goes to your domain, which is now flowing through Postini. Mail sent directly to your Office 365 address (firstname.lastname@example.org) does not go through Postini so it still relies on Forefront for filtering.
Congratulations, your email is flowing through Postini. Look forward to a single, daily quarantine report that includes all your email aliases, and hopefully more accurate discernment of ham vs. spam.